ELK RIVER RECREATION DISTRICT

SPECIAL OPEN MEETING WORKSHOP amended agenda/notice 6/10/18

WEDNESDAY JUNE 20, 2018 6:00 PM

35133 DENT BRIDGE RD ELK RIVER IDAHO 83827

 

  1. CALL TO ORDER
  2. STAFF REPORTS
  3. TONYA DELPHOUS
  4. TROY INMAN
  5. DIRECTORS REPORTS
  6. A) CHRISTINE YOCKEY
  7. B) ARLENE SANDE

    C) KAMI NIBLER

     

     

  8. OLD BUSINESS –
  9. CONSTRUCTION ON MOLSEE PROPERTY – DISCUSSION REGARDING WATER LINES AND (POSSIBLE ACTION ITEMS)
  10. WATER LINES IN CITY PARK AND POSSIBLE OVERUSAGE OR LEAKS DISCUSSION AND (POSSIBLE ACTION ITEMS)             
  11. CAMPER SURVEY– DISCUSSION AND (POSSIBLE ACTION ITEMS)
  12. UPCOMING EVENTS – FIREWORKS IN THE MOUNTAINS, ATV/UTV FUN RUN, ELK RIVER DAYS, MUD BOG, HALLOWEEKENDS, CAMPER RAFFLE – DISCUSSION AND (POSSIBLE ACTION ITEMS)
  13. APPROVE CONTRACTS AND SIGN FOR COTTONWOOD CAMP, CAMPHOST AND STORAGE DISCUSSION AND (ACTION ITEMS)
  14. PERSONNEL POLICY DISCUSSION (POSSIBLE ACTION ITEMS)
  15. JOB DESCRIPTIONS DISCUSSION /ASSIGNMENT OF DUTIES AND DRAFT CORRESPONDENCE FOR BOARD APPROVAL REGARDING NEW FORMS WORKSHEETS (RECORDS RELEASE FORMS) FOR ADMINISTRATIVE WORKS AND NEW EQUIPMENT IF NEEDED FOR JOB DESCRIPTIONS (POSSIBLE ACTION ITEMS)
  16. MOWING SCHEDULE DISCUSSION to take place staff/directors reports
  17. JOB POSTING DISCUSSION (ACTION ITEMS)
  18. TABLES/FIRE RINGS DISCUSSION (ACTION ITEMS) to take place staff/directors reports
  19. Assigning a  Custodian, Risk Manager and Bylaws discussion regarding Board members and other changes (POSSIBLE ACTION ITEMS)
  20. NEW BUSINESS –
  21. BOAT/FLOAT RENTAL DISCUSSION REGARDING REQUEST TO TAKE OVER DISCUSSION (ACTION ITEM)
  22. BUDGET WORKSHOP –  NEED TO ADD FISCAL AUDIT COSTS, AND ABILITY TO ABSORB LARGE GRANTS DISCUSSION (ACTION ITEM TO APPROVE DRAFT FOR BUDGET HEARING REQUIREMENTS)
  23.  

     

     

     

     

     

    PAGE 1 OF 2 AGENDA FOR REGULAR MEETING ELK RIVER RECREATION DISTRICT JUNE 20, 2018

     

     

    2/3 APPROVAL OF BOARD VOTE/POLL NEEDED TO ENTER IF DECISION IS MADE TO GO INTO EXECUTIVE SESSION :SPECIFICALLY STATE ALL ITEMS THAT MAY BE DISCUSSED WHILE IN EXECUTIVE SESSION……

     

     

  24. EXECUTIVE SESSION PURSUANT TO IDAHO CODE 74-206 (1) AND THE FOLLOWING LETTERS TO GO INTO SESSION AS PERTAINING TO:
  25. 74-206(1) (a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy or need, unless a vacancy in an elective office is being filled;

    74-206(1 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent or public school student;

    74-206(1 (d) To consider records that are exempt from disclosure as provided by law;

    74-206(1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.The mere presence of legal counsel at an executive session does not satisfy this requirement;

     

  26. EXITING EXECUTIVE SESSION –(any action items resulting from executive session if any)
  27.  

    PAGE 2 OF 2 AGENDA FOR REGULAR MEETING ELK RIVER RECREATION DISTRICT JUNE 20, 2018


 ELK RIVER RECREATION DISTRICT

REGULAR MEETING 

TUESDAY JUNE 5, 2018 6:00 PM

35133 DENT BRIDGE RD ELK RIVER IDAHO 83827

 

  1. CALL TO ORDER
  2. ACCEPT/AMEND THE DRAFT OF THE MAY 1, 2018 MINUTES (ACTION ITEM)
  3. ACCEPT/AMEND THE DRAFT OF THE MAY 8, 2018 SPECIAL MEETING MINUTES (ACTION ITEM)
  4. ACCEPT/AMEND THE DRAFT OF THE MAY 15, 2018 SPECIAL MEETING MINUTES (ACTION ITEM)
  5. ACCEPT/AMEND THE DRAFT OF THE MAY 22, 2018 SPECIAL MEETING MINUTES(ACTION ITEM)
  6. ACCEPT/AMEND THE DRAFT OF THE MAY 30, 2018 SPECIAL MEETING MINUTES (ACTION ITEM)
  7. ACCEPT THE FINANCIALS AND PAY THE BILLS – (ACTION ITEM)
  8. OLD BUSINESS –
  1. CONSTRUCTION BEGAN AHEAD OF SCHEDULE ON MOLSEE PROPERTY – DISCUSSION REGARDING WATER LINES AND (POSSIBLE ACTION ITEMS)
  2. IDFG FEEDBACK ON VERBAGE OF LEASE REGARDING MAINTENANCE OF WATER LINES  (if have in time for meeting) (POSSIBLE ACTION ITEM)
  3. WATER LINES IN CITY PARK AND POSSIBLE OVERUSAGE OR LEAKS DISCUSSION AND (POSSIBLE ACTION ITEMS)             
  4. CAMPER SURVEY SUBMITTED BY CHRIS ST. GERMAINE – DISCUSSION AND (POSSIBLE ACTION ITEMS)
  5. UPCOMING EVENTS – ATV/UTV DRAGS JULY 23, 2018 DISCUSSION AND (POSSIBLE ACTION ITEMS)             ELK RIVER DAYS AUG 10, 11 12, 2018 DISCUSSION REGARDING THE INFLATABLES AND CARNIVAL RIDES/FEES (ACTION ITEMS)  CAMPER RAFFLE DISCUSSION REGARDING VOLUNTEERS TO OPERATE BOOTH AT ATV FUN RUN REGISTRATION ON JUNE 16, 2018
  6. DISCUSSION REGARDING COVERING CAMPGROUND IF NO ONE IS HIRED TO DO SO WHILE TONYA IS OUT OF TOWN JUNE 12 TO JUNE 19 (POSSIBLE ACTION ITEMS)
  7. DISCUSSION REGARDING REC DISTRICT VOLUNTEERS WITH STATE INSURANCE FUND AND EIMERS INPUT (POSSIBLE ACTION ITEMS)
  8. APPROVE CONTRACTS AND SIGN FOR COTTONWOOD CAMP, CAMPHOST AND STORAGE DISCUSSION AND (ACTION ITEMS)
  9. MEETING RULES DISCUSSION TO IMPLEMENT DRAFT COPY (ACTION ITEM)
  10. WORKSHOP MUST BE SCHEDULED PRIOR TO AUGUST BUDGET HEARING MEETING AUGUST 7, 2018 6PM TO HAMMER OUT BUDGET REGARDING ADDING ADDITIONAL MONIES INTO THE PROPOSED 2018/2019 TO ALLOW FOR GRANT MONIES AND FISCAL AUDIT, BUDGET MUST BE APPROVED FOR PUBLICATION (IN THE NEWSPAPER) NO LATER THAN JULY 27, 2018 WHICH NEEDS TO BE SUBMITTED TO CLEARWATER TRIBUNE PRIOR TO DEADLINE OF JULY 19, 2018
  11. PERSONNEL POLICY APPROVAL (ACTION ITEM)
  12. JOB DESCRIPTIONS DISCUSSION AND DRAFT CORRESPONDENCE FOR BOARD APPROVAL REGARDING NEW FORMS WORKSHEETS FOR ADMINISTRATIVE WORKS AND NEW EQUIPMENT IF NEEDED FOR JOB DESCRIPTIONS (POSSIBLE ACTION ITEMS)
  13. JOB POSTING DISCUSSION (ACTION ITEMS)
  14. REGULAR MEETING TIME CHANGE TO 6PM APPROVE DRAFT NOTICE TO BE HUNG AT OFFICE (ACTION ITEM)

 

 

 

PAGE 1 OF 2 AGENDA FOR REGULAR MEETING ELK RIVER RECREATION DISTRICT JUNE 5, 2018

 

 

2/3 APPROVAL OF BOARD VOTE/POLL NEEDED TO ENTER IF DECISION IS MADE TO GO INTO EXECUTIVE SESSION :SPECIFICALLY STATE ALL ITEMS THAT MAY BE DISCUSSED WHILE IN EXECUTIVE SESSION……

 

 

  1. EXECUTIVE SESSION PURSUANT TO IDAHO CODE 74-206 (1) AND THE FOLLOWING LETTERS TO GO INTO SESSION AS PERTAINING TO:

74-206(1) (a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy or need, unless a vacancy in an elective office is being filled;

74-206(1 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent or public school student;

74-206(1 (d) To consider records that are exempt from disclosure as provided by law;

74-206(1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.The mere presence of legal counsel at an executive session does not satisfy this requirement;

 

  1. EXITING EXECUTIVE SESSION –(any action items resulting from executive session if any)

 

PAGE 2 OF 2 AGENDA FOR REGULAR MEETING ELK RIVER RECREATION DISTRICT JUNE 5, 2018


 ELK RIVER RECREATION DISTRICT

SPECIAL OPEN MEETING WORKSHOP/TRAINING

Wednesday MAY 30, 2018 5:00 PM

35133 DENT BRIDGE RD ELK RIVER IDAHO 83827

 

  1. CALL TO ORDER

 

  1. ACEEPT/AMEND THE AGENDA

 

 

  1. RECORD ATTENDEES

 

  1. WORKSHOP TRAINING WITH ICRMP –JIM MCNALL - ANY LOCAL ENTITY COVERED BY ICRMP MAY ATTEND THIS WORKSHOP TRAINING – NO BUSINESS SHALL BE CONDUCTED DURING THE TRAINING PORTION OF THIS MEETING

 

 

  1. THE BOARD MAY SEE FIT TO CALL AN EXECUTIVE SESSION PURSUANT TO IDAHO CODE 74-206 (1) AND THE FOLLOWING LETTERS TO GO INTO SESSION AS PERTAINING TO:

74206(1) (i) To engage in communications with a representative of the public agency’s risk manager or insurance provider to discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed.The mere presence of a representative of the public agency’s risk manager or insurance provider at an executive session does not satisfy this requirement.

 

  1. NEW BUSINESS –any action items resulting from executive session if any

 

  1. ADJOURN

ELK RIVER RECREATION DISTRICT

SPECIAL OPEN MEETING 

TUESDAY MAY 22, 2018 6:00 PM

35133 DENT BRIDGE RD ELK RIVER IDAHO 83827

 

  1. CALL TO ORDER

 

  1. ACEEPT/AMEND THE AGENDA

 

 

  1. RECORD ATTENDEES

 

  1. OLD BUSINESS – APPROVE CONTRACT WITH WILL HERRINGTON

 

 

  1. EXECUTIVE SESSION PURSUANT TO IDAHO CODE 74-206 (1) AND THE FOLLOWING LETTERS TO GO INTO SESSION AS PERTAINING TO:

74-206(1) (a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy or need, unless a vacancy in an elective office is being filled;

74-206(1 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent or public school student;

74-206(1 (d) To consider records that are exempt from disclosure as provided by law;

74-206(1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.The mere presence of legal counsel at an executive session does not satisfy this requirement;

 

  1. NEW BUSINESS –any action items resulting from executive session if any

 

  1. ADJOURN

ELK RIVER RECREATION DISTRICT

EXECUTIVE SESSION SPECIAL MEETING AGENDA

TUESDAY MAY 8, 2018   6:30 PM

35133 DENT BRIDGE RD ELK RIVER IDAHO 83827

 

  1. CALL TO ORDER

 

  1. ACCEPT/AMEND AGENDA

 

  1. RECORD ATTENDEES

 

  1. Notice of Executive Session was given during the regular meeting held on May 1, 2018 ; 7 Days prior to Executive Session meeting. This Executive Session agenda will be posted at the Recreation District Office, the Post Office, Tom’s Tavern cork board, the city cork board, the board area at the Elk River General Store and will also be posted on our website and Facebook Page well within the 24 hour ruling

 

  1. ROLL CALL TO GO INTO EXECUTIVE SESSION

 

  1. Go into EXECUTIVE SESSION 74-206 (1)

 

 

  1. To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy or need, unless a vacancy in an elective office is being filled
  2. To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent or public school student;

                                       

 

 

  1. Coming out of EXECUTIVE SESSION

 

  1. Steps/Actions needed to be taken to instate discussion topics covered in Executive Session

 

  1. ADJOURN